Digital Identity
Scan Iqama, national ID and passports in seconds instead of writing names by hand.
Visitor Management System in Saudi Arabia
The complete visitor management suite for Saudi Arabia. Pre-registration, ID verification, badge printing and access control in one system, running in Arabic and English.
- Arabic and English interface
- Secure data with on-premise, cloud or on managed cloud installations
- Reads Iqama, national ID and passports
- Works across all your branches
- Installed, trained and supported locally
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A visitor management system is software that handles everyone who walks into your building. Instead of a security guard writing names in a book, the visitor is registered on a screen, their ID is scanned, the person they came to meet gets a message, and a badge is printed. When they leave, the system records that too.
Tadeed supplies and installs this system for organisations across Saudi Arabia. We deploy the Entry2Exit platform, which is already running in banks, hospitals, hotels, refineries, schools and government buildings across the region, and we configure it around the way your site actually works. Your reception, your rules, your approval chain, your languages.
You can start at one gate and add more sites later. Everything stays in one dashboard, so head office can see every visitor across every location without calling each branch.
How Visitor Management System Works
The visitor management system replaces the paper register, the plastic pass and the phone call to reception.
The visitor is identified, their visit is approved by the right person, they get access only to the areas they need, and every movement is stored as a record you can pull up later.
The parts most organisations use are simple:
- An invitation sent to the visitor before they arrive, with a QR code
- A check-in point at the gate or reception, on a kiosk, tablet or desktop
- ID capture, so the person is who they say they are
- A message to the host telling them their guest has arrived
- A printed or digital badge that opens the doors they are allowed through
- A live list of everyone currently inside the building
- Reports you can export when security, HR or an auditor asks
Why Tadeed
Why businesses in Saudi Arabia need a visitor system
Sites in KSA are getting bigger and busier. A single office tower can take hundreds of visitors, contractors and delivery drivers in a day, and a notebook at the gate cannot keep up with that.
Secure Records
Collect, store and delete visitor data to PDPL rules, on-premise or in the cloud.
Site Approvals
Hold contractor permits, safety induction and sponsor checks before anyone enters.
Arabic Support
Screens, invitations, badges and notifications run in Arabic and English.
One Dashboard
Head office sees every visitor across every branch without calling each site.
Live Occupancy
Know who is inside right now, and log the exit when they leave.
CAPABILITIES
Visitor management highlights
The parts most organisations use, configured around your reception, your rules and your languages.
QR invites
Pre-Registration and QR Code Invitations
Your team invites the visitor before the visit. The visitor gets an email or WhatsApp message with a QR code, the date and time, the location on the map and any site rules they need to read first. At the gate they scan the code and walk in.
- Hosts send invites themselves, no request to IT and no call to reception
- One QR code per visitor, scanned at the kiosk or by the guard
- Location link and entry instructions included, so drivers find the right gate
- Site rules, NDAs and safety notes are read and accepted before arrival
- Bulk invites for meetings, interviews, audits and events
ID scanning
Iqama, National ID and Passport Scanning
The visitor’s document is scanned at check-in and the details fill the form automatically. Names are spelled correctly, numbers are captured accurately, and returning visitors are recognised on their next visit.
- Reads Saudi national ID, Iqama and passports
- Details are captured in seconds instead of typed by a guard
- Repeat visitors check in faster because their record already exists
- Photo capture at the desk for the badge and the audit record
- Watchlist and blacklist checks run at the moment of scanning
Self check-in
Self-Service Kiosks and Tablet Check-In
Put a kiosk in the lobby or a tablet on the reception counter. The visitor enters their own details or scans their ID, the badge prints, and the queue at the desk disappears. Your receptionist goes back to receiving people instead of filling forms.
- Floor-standing kiosks, wall-mounted units and counter tablets
- Works on iPad and Android tablets
- Screens branded with your own logo and colours
- Arabic and English on the same screen, switched by the visitor
- Badge printing with visitor name, photo, host, date and access level
Touchless
Face Recognition and Touchless Entry
Regular visitors, contractors and staff can be enrolled once and enter by face after that. Access is tied to a schedule and to specific areas, so a contractor cleared for the plant floor on Tuesday morning cannot walk into the server room on Friday night.
- Touchless entry for pre-approved visitors, staff and contractors
- Area-level and time-level access rules
- Works alongside cards, QR codes and PIN entry
- Enrollment and retention settings configured to your privacy policy
Live alerts
Real-Time Alerts on WhatsApp, SMS and Email
The host knows their visitor has arrived before the guard picks up the phone. Security gets an alert the moment someone on a watchlist checks in, or when a visitor overstays their approved time.
- Host notified on arrival, on WhatsApp, SMS, email or in-app
- Visitor gets confirmation, directions and check-in details
- Security alerts for denied entry, watchlist matches and overstays
- Message content, language and timing set to your process
All branches
One Dashboard for Every Branch
If you run several buildings, head office sees all of them in one view: who is on site right now, which gate is busy, which host keeps their visitors waiting. Local admins only see their own site, so a branch manager cannot pull records from another region.
- Live view of arrivals, pre-registrations, people inside and departures
- Central policies for ID rules, consent, badges and notifications, with per-site overrides
- Role-based access so each admin sees only their own sites and departments
- Peak hours, waiting times and host response reports across all locations
- One-click export for audits, security reviews and compliance requests
Comprehensive Features
Powerful Features for Visitor Management
Tadeed visitor management gives you everything you need to register, approve and track every visitor across your sites.
Request a DemoBranded visitor badges
Printed passes carrying your logo, the visitor photo, visitor type and access level.
Access control integration
Connects to turnstiles, barriers, doors and lifts so a badge opens only what it should.
Arabic and English interface
Full bilingual screens, invitations, badges and reports, with other languages on request.
Emergency evacuation list
A live roll call of every visitor, contractor and staff member on site during a drill or an incident.
Visitor types and workflows
Separate journeys for guests, VIPs, vendors, contractors, interview candidates and delivery drivers.
Approval chains
Route a visit to the host, the department head or security before entry is granted.
Watchlist and blacklist
Flag or block individuals automatically at the moment their ID is scanned.
Document and consent capture
NDAs, safety inductions and data consent signed digitally at or before check-in.
Delivery and courier logging
Record parcels, drivers and vehicles at the gate without giving them building access.
Vehicle and parking details
Capture plate numbers and assign visitor parking as part of the same check-in.
Data retention controls
Set how long visitor records are kept and delete them automatically after that.
Audit-ready exports
Pull any date range as a clean report for auditors, security or management.
Visitor history search
Find any past visit by name, ID, host, date, site or purpose in seconds.
Multi-branch deployment
Add sites over time, all managed from the same platform.
Flexible hosting
Your own servers, your own cloud, or a managed cloud we look after for you.
Custom fields and forms
Capture whatever your site needs, including fields your regulator asks for.
Meeting room and host directory
Visitors select the person or room they are visiting from a live directory.
Analytics dashboard
Visitor volumes, peak hours, average check-in time and host responsiveness.
Our Process
How the visitor management process works
Six steps, from the invitation to the record.
01
Invitation
The host schedules the visit and the visitor receives an invitation with a QR code, the time, the gate and directions. Walk-in visitors skip this step and start at the gate.
02
Arrival and identity check
At the kiosk, tablet or guard desk, the visitor scans their QR code or presents their Iqama, national ID or passport. Their details and photo are captured.
03
Approval
The system checks the visitor against your rules: is the host available, is the permit valid, is this person on a watchlist. Entry is approved or denied on the spot.
04
Badge and access
A badge prints with the visitor’s name, photo and access level. Doors, turnstiles and barriers open only for the areas that badge is allowed into.
05
On site
The host is notified that their guest has arrived. The visitor now appears on the live on-site list, which security and the evacuation report both use.
Driving Digital Transformation
Visitor management for every industry in Saudi Arabia
Every site has different visitors, different risks and different rules. The system is configured for the way your industry works, not the other way round.
Request a DemoGovernment and Public Sector
Controlled entry for ministries, authorities and municipal offices, with full identity records and audit trails for every citizen and contractor visit.
Oil, Gas and Petrochemical
Contractor entry tied to work permits, safety inductions and sponsoring departments, with strict area-level access across plants and refineries.
Banking and Finance
Verified entry for clients, auditors and vendors at head offices and data floors, with records that satisfy internal security reviews.
Healthcare and Hospitals
Patient attendants, medical reps and maintenance crews registered separately, with ward-level access limits and visiting hour rules.
Schools and Universities
Parents, suppliers and guest speakers checked in and screened, with a live list of every adult on campus at any moment.
Corporate Offices and Towers
A clean lobby experience for clients and interview candidates, with hosts notified instantly and badges printed in seconds.
Hotels and Hospitality
Vendor, contractor and event supplier entry handled at the service entrance, separate from guest arrivals.
Manufacturing and Industrial
Driver, supplier and technician entry logged at the gate, with plant-floor access granted only against a valid permit.
Logistics and Warehousing
Drivers, vehicles and loads recorded at the gate, with entry linked to the delivery or collection they are booked for.
DEPLOYMENT
Deployment and hosting inside the Kingdom
Three options, chosen to suit your data policy: your existing on-premise server, a private cloud server you own and manage, or a managed cloud server we host for you.
On-premise
Run it on your own servers on site when data has to stay inside the building.
Private cloud
Host on a cloud you own and manage, still inside Saudi Arabia if your policy requires it.
Managed cloud
We host and maintain it for you, with local installation, training and support.
Questions
Visitor Management System FAQs
Find quick answers about Visitor Management System, installation, hosting, and how it runs across your sites in Saudi Arabia.
Yes. The visitor screens, kiosk, invitations, badges, notifications and reports all run in Arabic and English, and the visitor picks their language at the kiosk. Other languages can be added if your workforce needs them.
Yes. You can run it on your own servers on site, on your own cloud inside the Kingdom, or on a managed cloud we host and maintain. Organisations with data residency rules in their security policy usually choose one of the first two.
Yes. The scanner reads Iqama, Saudi national ID and passports, and fills the visitor form from the document. The visitor’s record is stored for their next visit, so repeat check-ins take a few seconds.
In most cases yes. The platform integrates with common access control, turnstile, barrier and lift systems, so the visitor badge opens the right doors instead of being just a piece of printed paper. Send us the make and model of what is installed and we will confirm before you commit to anything.
No. Visitors receive a QR code by email or WhatsApp and scan it at the gate. Nothing to download, nothing to register for.
A single site with a standard setup is usually live within a few weeks, including installation, configuration and training your reception and security teams. Multi-site rollouts and custom integrations take longer and we scope those before quoting.
Yes. Contractors are set up as their own visitor type with their own approval chain, so entry depends on a valid permit and a completed induction. Sites that need full permit-to-work handling usually add the gate pass and work permit module alongside this one.
Yes. Head office gets a view across every site, while each local admin sees only their own location. Policies are set centrally and can be adjusted per branch where a site needs something different.
The system produces a live list of every visitor, contractor and staff member currently on site, so the assembly point roll call is based on the actual record rather than memory.
Yes. Kiosk screens, invitation emails, forms and printed badges all carry your logo, colours and wording. Different branches can use different templates if they need to.
Pricing depends on the number of sites, the modules you use, whether you need hardware such as kiosks and badge printers, and where the system is hosted. We quote after a short call about your sites and visitor volumes.
Tadeed handles installation, configuration, training and ongoing support locally, backed by the Entry2Exit product team for platform updates and new features.
Suite
More from the Entry2Exit platform
See visitor check-in running on your site
Tadeed handles installation, configuration, training and ongoing support locally, backed by the Entry2Exit product team for platform updates and new features.
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